State Sporting Association Learning and Development Survey

1) What is the name of your Association/Organisation?

2) What is your name?

3) What is your role?

4) What is the approximate number of registered statewide participants in your sport?

5) How many salaried full-time males do you employ in the metropolitan area?

6) How many salaried part-time males do you employ in the metropolitan area?

7) How many salaried full-time females do you employ in the metropolitan area?

8) How many salaried part-time females do you employ in the metropolitan area?

9) How many salaried casual/seasonal males do you employ in the metropolitan area?

10) How many salaried casual/seasonal females do you employ in the metropolitan area?

11) How many salaried full-time males do you employ regionally?

12) How many salaried part-time males do you employ regionally?

13) How many salaried full-time females do you employ regionally?

14) How many salaried part-time females do you employ regionally?

15) How many salaried casual/seasonal males do you employ regionally?

16) How many salaried casual/seasonal females do you employ regionally?

17) How many staff have been employed for less than 1 year?

18) How many staff have been employed for between 1 and 3 years?

19) How many staff have been employed for between 4 and 5 years?

20) How many staff have been employed for more than 5 years?

21) In the coming 12 months, are there plans to:

22) How many additional staff do you plan to recruit in the coming 12 months?

23) How many additional staff do you plan to recruit in the coming 24 months?

24) What difficulties/differences do you face in recruiting within the metropolitan area compared to regional WA?

25) Which additional roles do you plan to recruit in the coming 12 months?

26) Which additional roles do you plan to recruit in the coming 24 months?

27) Typically, where do your new recruits come from?

28) How does recruitment form part of your strategic and succession planning process?

29) What methods of recruitment (e.g. Seek) do you utilise and do you target a specific demographic?

30) Which vacancies are typically hardest to fill? Why?

31) How many staff have left your organisation in the past 12 months?

32) How many staff have left your organisation in the past 24 months?

33) Why did they leave?

34) How many left due to career progression?

35) How many left due to being dissatisfied?

36) How many left due to disciplinary reasons?

37) How many left due to redundancy?

38) How many left due to 'other' reasons (as specified above)?

39) Does your organisation engage volunteers in a formal capacity - e.g. to serve on committees or assist at events?

40) If so, approximately how many per year?

41) What is the approximate total number of volunteers involved in your sport - e.g. at a club or regional level?

With regards to major areas of support required for your sport, please rank the learning and development areas listed in order of importance to your organisation in the box below (your first listed being of highest importance). An explanation of each area is included:

1. Leadership Development - Encompasses strategic leadership of the organisation at Board and Executive level, aimed at developing leadership skills and knowledge of the senior executives within the organisation in areas such as strategic planning, marketing, stakeholder communication, media relations, financial management, leadership evaluation (360') and mentoring, performance and staff management

2. Management Development - Encompasses core management development in areas such as communication, staff and performance management, personal effectiveness, presentation skills, conducting effective meetings, recruitment, operational and financial planning.

3. Technical Competence - Focuses on process, system and specialist knowledge development aimed at job specific competencies required to ensure effective performance, for example: HR legislative issues, accreditation of coaches, MS Office, financial systems etc.

4. Organisational Design and Structure - Drafting of organsiation mission and values and alignment of the operations with its strategic goals - the role of the Board and its relationship with operations, HR policies and processes, clarifying roles and responsibilities within the organisation, constitutional issues, regional requirements, succession planning and performance management processes

5. Financial and IT Systems - identification and resolution of issues regarding the systems used within the organisation that impact its effectiveness and the subsequent training and development of staff

6. Club Development/Volunteer Management - focus required is on club structure as opposed to the organisation's administration and operations, such as club structure and policies, volunteer recruitment and retention

42) Please rank the above listed major areas of support required for your sport below (with your first listed being of highest importance):

43) If required, please use the space below to further explain your responses and thoughts or to identify any other areas of support required.

With regard to executive leadership development within your organisation, please rank the areas listed in order of importance (first listed being of highest importance) in the box below. An explanation of areas is included:

1. 360' Management/Leadership Evaluation - tool for assessing current leadership competence within the organisation and identifying subsequent needs

2. Strategic Planning process - how to construct a strategic plan

3. Board Development - identify competencies required for effective Board operation, role of the Board

4. Leadership Skills Program - communication, personal effectiveness, motivation, media relations, business skills, performance management, succession planning, industry best practice

5. Financial and Budgetary Management - understanding, drafting and writing budgets and financial reports

6. Organisational Structure and Design - aligning roles within the organisation to strategic objectives, drafting mission and values

7. Report Writing - generating professional reports, in particular sport/partner proposals

8. Presentation Skills - making effective and professional presentations, public speaking

9. Recruitment and Interviewing Techniques

10. Conducting Effective Meetings - how to conduct professional and effective meetings

44) Please rank the above listed areas of leadership development by importance below (your first listed being of highest importance):

45) If required, please use the area below to further explain your responses or thoughts

With regard to management development within your organisation, please rank the areas listed in order of current importance (first listed being of highest importance) in the box below. An explanation of the areas is included:

1. 360' Management/Leadership Evaluation - tool for assessing current management competence within the organisation and identifying subsequent needs

2. Strategic/Operational Planning process - how to construct a strategic/operational plan

3. Management Skills Program - communication, personal effectiveness, motivation, media relations, business skills, performance management, succession planning, industry best practice

4. Financial and Budgetary Management - understanding, drafting and writing budgets and financial reports

5. Report Writing - generating professional reports, in particular sponsor/partner proposals

6. Presentation Skills - making effective and professional presentations, public speaking

7. Recruitment and Interviewing Techniques

8. Conducting Effective Meetings - how to conduct professional and effective meetings

46) Please rank the above listed areas of management development in order of current importance below (your first listed being of highest importance):

47) If required, please use the area below to further explain your responses or thoughts

With regard to the levels of technical competence in the roles within your organisation, please identify and rank the areas of support required in order of importance (1 being of highest importance). Technical areas include:

1. Computer Literacy

2. Media Training

3. Administration Skills

4. Report Writing

5. Financial and Budgetary Management

6. HR Legislation, Policy and Practice

7. Time Management

8. Presentation Skills and Public Speaking

9. Coach and/or Official Development

10. IT

48) Please rank the above listed areas of technical support required by your organisation in order of importance (your first listed being of highest importance):

49) If required, please use the area below to further explain your responses or thoughts

With regard to organisational design and structure within your organisation, please rank the areas listed in preference (with the first listed being of highest importance) and if your organisation currently engages in the particular activity or process.

1. Mission and values

2. Strategic/Operational planning processes

3. HR Policies and Processes - including performance appraisal and management, succession planning, roles and responsibilities

4. SWOT Analyses - identifying the strengths, weaknesses, opportunities and threats to your organisation's sustainability

5. Regional requirements

6. Issues related to governance - role of the Board, relationship with operations, issues related to constitution

50) Please rank the above listed organisational design and structure areas listed above by importance in the box below (with the first listed being of the highest importance) and indicate next to each whether it is current organisation practice

51) If required, please use the area below to further explain your responses or thoughts

With regard to the financial and IT systems within your organisation, please rank the areas listed in order of importance in the box below (with the first listed being of highest importance).

1. Outdated or inefficient financial reporting systems

2. Outdated or inefficient IT systems

3. Lack of internal knowledge or expertise regarding financial systems

4. Lack of internal knowledge or expertise regarding IT systems

52) Please rank the financial and IT systems in the box below (with the area of highest importance listed first)

53) If required, please use the area below to further explain your responses or thoughts

With regard to club development, structure and volunteer issues within your sport, please rank the areas listed in order of importance in the box below (with the first listed being of highest importance).

1. Club/Association structure and policies

2. Volunteer recruitment, training and retention

3. Communication/relationship with governing body

4. State/National legislative requirements or compliance

54) Please rank the above listed areas of club development and volunteer management by area of highest importance in the box below:

55) If required, please use the area below to further explain your responses or thoughts

With regard to the delivery methods to be utilised in future learning and development programs or topics, please rank the areas listed below in order of preference (with the first listed being the most preferred)

1. Modular type development program, typically workshops of 2-3 hour duration with a specific subject focus

2. On-line learning (where applicable)

3. On-site workshops (at your premises geared specifically to your organisation's needs)

4. Ideally with some degree of state or national accreditation or recognition

56) Rank the above methods of learning and development delivery in the box below with the first listed being the most preferred

57) Would your organisation commit to the learning and development of staff financially where viable?

58) Would your organisation commit to the learning and development of staff through time off (paid) to attend development programs?

59) If required, please use the area below to further explain your responses or thoughts

60) Please use the space below to capture any additional thoughts and initiatives in relation to learning and development within your organisation that you feel require consideration